The following information outlines the process for obtaining permission to host a tournament.  New Jersey Youth Soccer will only sanction the hosting of a tournament for member organizations.

Eligibility

Your club must be in good standing to be eligible to host a tournament. Only clubs and leagues affiliated with New Jersey Youth Soccer may be granted permission to host tournaments. NJYS does not issue permission to host a tournament to organizations that are not affiliated with NJYS. When a private organization provides sponsorship for a tournament, the permission to conduct the tournament is granted only to the club and not to the sponsoring organizations.

NJYS will only issue permission to host a tournament for the sport of soccer, either outdoor or indoor as defined by FIFA and USSF.  NJYS will not sanction exhibitions or other forms of entertainment that might involve soccer.

NJYS will only sanction tournaments that include U10 and below play if the U10 and below is non results oriented.  That is, there will be no awards for first or second player, etc and every participant receives the same award.

Beginning with tournaments being held September 1, 2003 and afterwards, tournaments must agree to refund a minimum of 80% of the team entry fee to each team if the entire tournament is cancelled before the start of the tournament.  This condition must be specifically stated in the tournament rules before NJYS will sanction the tournament.

Responsibility

The hosting organization is responsible for and obligated to comply with the terms of its invitation to all visiting teams. Reasonable aid and assistance should be provided to the visiting teams and participants during their stay. In the spirit of good sportsmanship, visiting players, coaches, and parents should be treated as welcomed guests.

Procedures for Submitting a Request to Host a Tournament

The first step in obtaining permission to host a tournament is to obtain a copy of the Travel and Tournament Manual and the necessary forms from the NJYS Office

The following documents must be submitted to the NJYS Office at least 90 days before the starting date of the tournament:

1. A complete Application to Host a Tournament.
2. A completed Tournament Host Agreement.
3. A copy of the competition rules for the tournament.
4. The tournament application fee.

Note: If you are inviting two or more teams from outside of North America in any U16 or older age division, the rules of the tournament must specify that FIFA limited substitution rules will be followed.

Procedures for Inviting Teams

When inviting teams to your approved tournament, the invitation must include:

1. A copy of the approved Application to Host a Tournament.
2. Rules and regulations governing the tournament.
3. A statement that the team's national organization's travel procedures must be followed.
4. A statement that only USSF registered officials will officiate.  

The invitation should also include:

1. The name of the Tournament Director, address, phone number, and email address.
2. If accommodations, transportation, or meals are being provided, a description of what will be provided.
3. Expenses for which the visiting teams are responsible;  for example, entry fees, referee fees, meals, lodging, transportation, etc.)

Acceptance

Once a team has been accepted into the tournament, the following should be sent to that team at least thirty days before the starting date of the tournament:

1. A complete copy of the rules and regulations of the tournament.
2. Dates, times, and places of any coaches meeting.
3. If accommodations are not being provided, a list of hotels/motels in the vicinity of the tournament, their phone numbers and rates.
4. If transportation is not being provided, a list of rental car agencies and other transportation providers in the vicinity of the tournament, their phone numbers and rates.
5. What publicity information, if any, is required including pictures, player/coach bios, team accomplishment, etc.

Post Tournament Report

The hosting organization must submit a Post Tournament Report to the NJYS Office within thirty days after the tournament. Organizations that do not submit a post tournament report within 15 days are subject to a late fee of $250.00.

The completed tournament report form should be a summary of the tournament. A list of teams invited and champions should be included.  The report should also include documentation of any incidents involving send offs or cautions, referee abuse and referee assault. This must include the individual's name, team name, age group, and pass number.   If there is a discipline problem involving an out of state team, the Post Tournament Report will be sent to that team's home state.

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This page last modified on January 27, 2005
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